The continuing non-availability of NIRI as-built documentation has been hampering progress on the control system design and procurement. This problem was discussed in the monthly telecon with Gemini, and it was decided that we should progress with our own design, using the UH design as a guide. A NIFS contract variation to cover the extra work is being prepared.

At its own expense, RSAA has ordered a vacuum pump and vacuum gauge for use in the NIFS development. The RSAA clean room and detector laboratory air conditioning systems are being upgraded and fitted with humidifiers to control the risk of electrostatic damage to detectors. Lifting gear is being installed in the clean room and the mechanical workshop assembly area.

2.1 Staffing

Glen Jones, the engineer in charge of the NIRI duplication work, left on 19 January 2001. The design of NIFS specific modification has been completed, and the Project Manager is now sharing the management and supervision duties of this position with the workshop manager Col Vest.. The search for competent mechanical design staff continues, with several leads being pursued.

An electronics technical officer vacancy still exists. An ex-member of RSAA staff will fill the temporary position required for the fabrication of the NIFS control system on a casual basis, starting in April 2001.

2.2 Progress

Several project staff took summer holidays during January.

Various aspects of the optical design are being checked: ghosting, scattered light, distortion, and error budgets. The integration of the various spectrograph assembly designs in the overall mechanical design is continuing. The line between the final design effort for the CDR study and preparing CDR documentation has become blurred. The end of this reporting period will be treated as the cut-off for CDR design work. Only documentation preparation will be recorded. Progress on any detail design will be entered under the work packages for spectrograph fabrication.

The mechanical workshop has continued to fabricate components for the NIRI duplication. The work allocation for the parts fabrication phase has been exhausted, and the situation is being reviewed in conjunction with the full NIFS plan review for CDR.

The rough machined forgings for the vacuum jacket, which had been delivered in December 2000, have been sent to Sydney for final machining. The VJ end plates have been delivered. The ISS interface plate, the NIFS support frame and their accessories have also been delivered, but there is a minor problem with the frame which needs attention.

Work has started on developing our own schematics and PCB layouts for most of the control system.

There has been some progress with the CC and DC software. Most software effort has been devoted to producing CDR documentation.

The design of the revised detector mounting board is near completion. Schematics of the detector board and internal and external cryostat wiring are near completion and PCB layout of the detector board is being checked.

2.3 Schedule

The schedule will undergo thorough revision in preparation for CDR.

3 Technical Progress

3.1 Completed Tasks

All spectrograph design tasks have been closed at the end of the reporting period. Any further design activity, which occurs during the period of preparing the CDR documentation, will be considered part of the documentation preparation. Any detail design will be recorded as part of the construction phase.

Task WBS	hrs	Finish Date	Title	Deliverables
2.2.1	67	02 Feb 01	Refine OCDD	Updated OCDD
2.3.1	23	02 Feb 01	Requirements Analysis	Info for CDR docs
2.3.3	6	02 Feb 01	Verification & Commissioning Plan	V&C Plan
2.3.6	4	02 Feb 01	Draft Spares List	Draft Spares List
2.4.6	18	02 Feb 01	Revise Error Budget and Specify Tolerances	Info for CDR docs
2.4.14	80	02 Feb 01	Revise Ghosting Analysis	Info for CDR docs
2.4.16	182	02 Feb 01	Specify and Negotiate IFU Machining	Purchase Order
2.4.17	44	02 Feb 01	Negotiate Diamond Turning of Non-IFU Mirrors	Quotation
2.5.2.3	567	02 Feb 01	Disperser Turret/Flip Mirror Design	Info for CDR docs
2.5.2.4	13	02 Feb 01	Develop IFU	Info for CDR docs
2.5.2.6	15	02 Feb 01	Design Array and TriFold Mirror	Info for CDR docs
2.5.2.7	176	02 Feb 01	Detector Mount Design	Info for CDR docs
2.5.2.10	163	02 Feb 01	Design Entrance Turret	Info for CDR docs
2.5.2.12	7	02 Feb 01	Camera Mount Design	Info for CDR docs
2.5.2.13	28	02 Feb 01	Design Baffle System	Info for CDR docs
2.6.2.1	153	02 Feb 01	Detector Mount Board Wiring Design	Info for CDR docs
2.7.4	427	02 Feb 01	Component Controller Software	Info for CDR docs
2.7.6	162	02 Feb 01	Detector Controller Software	Info for CDR docs
5.8.8.1	108	02 Feb 01	Test Cryostat Temperature Control – Design Control System	Schematics

3.2 Tasks in Progress

2.1.1 NIFS Critical Design - Project Management

A continuing task. JvH: 68 hrs.

2.1.6 PS Miscellaneous

A continuing task to record various activities. 9.5 hrs.

2.2.2 Revise FPRD

JvH: 15.5 hr.

2.2.3 Science Case

No progress this period.

2.3.1 Acceptance Test Plan

No progress this period.

2.3.5 Manuals

No progress this period.

2.3.8 Produce CDR Documentation

All: 490.5 hrs.

2.6.2.1 Detector Mount Board Wiring Layout

WG: 106 hrs.

4.1.1 Cryostat and OIWFS Duplication – Project Management

A continuing task. JvH: 19 hrs.

4.2.1 Cryostat and OIWFS Duplication – Design and Supervision

A continuing task. GJ and others: 124 hrs.

4.2.2 Cryostat and OIWFS Duplication – Parts Fabrication

Workshop effort 588 hrs this period.

4.3.1 Control System – Design and Supervision

Purchasing and design. MID: 119 hrs.

3.3 Documents Issued

No documents were issued during the reporting period:

Document ID	Rev	Date	Title

4 Schedule Progress

4.1 Updated Schedule

The current schedule is the schedule included in the “NIFS Revised Costing”. A schedule revised for the expected delivery dates of the detectors and the late start on cryostat and OIWFS duplication was developed. It also takes into account the proposed delayed CDR date of 22 February 2001. This revised schedule was submitted during September 2000. The schedule will be revised again and the new schedule will be presented in the CDR documentation.

4.2 Project Statistics

20 people have contributed to the NIFS project during this period. They worked a total of 1622 hours, bringing the total for the project to 8869 hrs, which represents approximately 29.2 % of the total number of hours in the current project plan. 73.3% of the number of hours allocated for the critical design study have been used and 102% of those for the mechanical fabrication and supervision of the Cryostat and OIWFS Duplication.

4.3 Milestones

Listed below are the milestones defined in the NIFS contract. Milestone 3, AURA approval of Final OCDD and FPRD has been postponed to the CDR date, which is now set for April 2001.

Event	Date	Status
(1)Contract fully signed	August 2000	Completed
(2) Placement of order for vacuum jacket forging	August 2000	Completed
(3) AURA approval of Final FPRD and OCDD	5 December 2000	To be submitted with CDR documentation
(4) AURA approval of Detailed Design Documentation after CDR	January 2001	CDR now April 2001
(5) Start of first Cryostat and OIWFS cooldown	14 May 2001
(6) Completion of Cryostat and OIWFS Duplication (As task is described in Conceptual Design Documentation)	4 October 2001
(7) Completion of Spectrograph Construction (As task is described in Conceptual Design Documentation)	22 March 2002
(8) Authorization to ship instrument given by AURA	19 July 2002
(9) Completion of all Work and Final Acceptance given by AURA	1 October 2002

5 Financial Progress

The exchange rate used is the rate applicable to a particular transaction, or the rate on the last day of the reporting period. On 2 February 2001 the rate was 0.554.

5.1 Income

No income was gained during the reporting period.

5.2 Outgoings

5.2.1 Labour

The NIFS account was charged for 1610 hrs of work for the reporting period. This is the total number of hours (1622) minus the hours for the Project Scientist (12). The total charge is US$56,350 (A$101,715)

5.2.2 Other Costs

5.2.2.1 Expenditure

The following expenditure was incurred during the reporting period.

2.6.2.1 Detector Mount Board Design

Detector Sockets US$ 699 A$ 1,261

4.2.2 NIRI Duplication – Materials

Aluminium plate & rod US$ 1,302 A$ 2,352

Titanium plate, freight US$ 1,395 A$ 2,518

4.2.2.1 NIRI Duplication – Vacuum Jacket

Forgings, rough machining, freight US$18,801 A$33,937

4.2.2.21 NIRI Duplication - Construct OIWFS Optable

Forged billet, heat treatment US$ 5,213 A$ 9,410

4.6.1 NIRI Duplication – Consumables

Freight & customs US$ 20 A$ 36

Plan printing US$ 44 A$ 80

-------------- ------------

total US$27,474 A$49,594

5.2.2.2 Commitments

The ANU accounting system also includes ‘commitments’, where a purchase order has been raised, but goods or services have not yet been delivered, invoiced and paid. New commitments are listed here, but not included in the financial status report.

4.2.2.2 NIRI Duplication – Machine VJ

Broens – Hexagonal sections US$10,892 A$19,660

4.2.2.21 NIRI Duplication - Construct OIWFS Optable

Machining US$21,222 A$38,307

4.2.2.5 NIRI Duplication – Construct Cryocooler System

Bellows US$ 1,536 A$ 2,773

4.2.2.8 NIRI Duplication – Floating Shield

Polished stainless steel sheet US$ 1,980 A$ 3,574

4.2.2.20 NIRI Duplication – Window

Janos: window US$ 5,225 A$ 9,431

4.2.2.22 NIRI Duplication – Beam Fold Mirrors

OFR: 3 mirrors US$ 5,920 A$10,686

4.2.2.26 NIRI Duplication – Miscellaneous Purchased Items

VJ vacuum lock US$ 449 A$ 810

4.3.2 Control system Fabrication

Connectors, power supplies, VME I/O modules, miscellaneous

US$22,567 A$40,733

4.6.2 NIRI Duplication – Consumables

Bandsaw blade US$ 179 A$ 322

-------------- ------------

total US$69,970 A$126,296

5.3 Financial Status

Date	Description	Income (US$)	Labour (US$)	Other Costs (US$)	Income (A$)	Labour (A$)	Other Costs (A$)
29-Jul-00			37,940			64,524
01-Sep-00			48,125	1,607		83,696	2,773
29-Sep-00			44,205	7,748		82,626	14,483
27-Oct-00			35,525	12,014		68,056	23,015
01-Dec-00			44,100	8,026		83,523	15,200
29-Dec-00			26,950	42		48,559	76
02-Feb-01	payments 1&2	800,000	56,350	27,474	1,437,566	101,715	49,594
02-Feb-01	totals	800000	293195	56911	1437566	532699	105141
	balance	449894			799726

6 Problem Areas

6.1 Technical Problems

The only technical problem impeding project progress is the unavailability of as-built information on NIRI and its control software. Measures are in place to minimise delays.

6.2 Scheduling Problems

The purchase and delivery of items on the critical path of the project may be delayed because of the delayed execution of the NIFS contract and other delays caused by it.

6.3 Financial Problems

There are no financial problems.

7 Action Items

The following Action Items are outstanding.

No.	Action	Who	Status
1	ICD16 Parameter Definition Format. Clarification	RAN	Closed. PJY to contact Steve Wampfler
2	Revise NIFS schedule to reflect FPA delivery lead time	JvH	Closed Plan updated
3	Generate ordered list of "As Built" NIRI drawings	JvH	Closed List provided
4	Negotiate delivery schedule for As Built NIRI drawings with IfA	RAN	Mechanical drawings received.
5	Determine status of NIRI manuals	RAN	Closed Not available in time for CDR
6	Determine specifications and manufacturer of NIRI CaF2 window	RAN	Closed Information provided
7	Make tar archive of operational NIRI software	RAN	Closed Software received
8	Determine status of IfA OIWFS fabrication	RAN	Work in progress, to be checked regularly
9	Send 7 cryo stepper motors to ANU	RAN	1 received
10	A flip-in acquisition mirror will be incorporated into the design	JvH	Closed. Documentation to be changed as required
11	Send examples of Commisioning and Verification Plans	RAN	Closed No longer required
12	Relay urgency of NIFS contract approval	RAN	Closed NIFS contract signed
13	Check impact of late OIWSF parts delivery by UH on NIFS schedule	JvH	Closed. Early May 2001 is latest delivery possible on the currently proposed plan.