Some progress was made identifying suitable guide stars for potential NIFS targets. Assistance will be available during December to continue this investigation.

2 Project Manager’s Report

This monthly report on NIFS activities covers the five week period from 30 October to 1 December2000.

Just before the end of the reporting period, it was announced that the NIFS contract had finally been formally executed. RSAA will now continue procurement for the NIRI duplication work.

The continuing non-availability of NIRI as-built documentation hampers progress on CC and IS software development, control system design and procurement, and cryostat and OIWFS duplication.

2.1 Staffing

There have been no further developments in the search for competent mechanical design staff.

An electronics technical officer vacancy still exists. We are also exploring the possibilities for filling the temporary position to allow the fabrication of the NIFS control system.

2.2 Progress

The flip mirror assembly design has been completed. Design of the system from pick-up mirror to slicer has been completed. These designs have to be integrated with the overall system design.

The mechanical workshop has continued to fabricate components for the NIRI duplication. The design modifications for the fixed OIWFS detector mount have been revised. The OIWFS optable machining is ready to be ordered. The OIWFS lenses have been ordered from Janos.

More quotes have been received for the control system hardware. Some still remain outstanding. Purchasing is ready to be commenced.

There has been no worthwhile progress with the CC and DC software, due to other scheduled commitments.

The design of the detector mounting board has been revised. Experiments at IfA indicate that the detector bus output cannot drive the amplifiers we intended to use with the settling time that is required. Klaus Hodapp suggests the use of J270 JFETs, which will require tighter control of amplifier temperature. A liquid nitrogen dewar was fitted with some parts to assess temperature control performance of the Lakeshore controller under various circumstances. The dewar had a leak and did not hold vacuum long enough to do any sensible experiments. The fittings were transplanted to another dewar, but further experiments have not yet taken place.

2.3 Schedule

The schedule will undergo thorough revision in preparation for CDR.

3 Technical Progress

3.1 Completed Tasks

Task WBS	hrs	Finish Date	Title	Deliverables
2.5.2.1	109⁽¹⁾	01 Dec 00	Determine Optical Fold Layout	Drawing and Zemax files

Notes:

1. This task was marked as completed in July, but the revision of the optical design last month required that the optical fold layout be reconsidered.

3.2 Tasks in Progress

2.1.1 NIFS Critical Design - Project Management

A continuing task. JvH: 29 hrs.

2.1.6 PS Miscellaneous

A continuing task to record various activities. No progress this period.

2.2.1 Revise OCDD

No progress this period.

2.2.2 Revise FPRD

No progress this period.

2.2.3 Science Case

Looking for more targets: PM: 83 hrs.

2.3.1 Requirements Analysis

No progress this period.

2.4.6 Revise Error Budget and Specify Tolerances

No progress this period.

2.4.16 Specify and Negotiate IFU Machining

JH: 72 hrs.

2.4.17 Negotiate Diamond Turning of Non-IFU Mirrors

JH: 29 hrs.

2.5.2.3 Disperser Turret/Bypass Mirror Design

Continued: LP 192 hrs.

2.5.2.4 Develop IFU

No progress this period.

2.5.2.6 Design Array and TriFold Mirror

No progress this period.

2.5.2.7 Detector Mount Design

PC: 10 hrs.

2.5.2.10 Design Entrance Turret

Assembly design for entrance turret. PC: 78 hrs

2.5.2.12 Camera Mount Design

No progress this period.

2.5.2.13 Design Baffle System

No progress this period.

2.6.2.1 Detector Mount Board Wiring Design

MDD: 21 (Effort in previous months, although included in the total number of hours reported for the financial statement, was omitted from this listing. It amounts to 67 hrs)

2.6.2.2 Detector Mount Board Wiring Layout

WG: 30 hrs.

2.7.4 Component Controller Software

MJ: 10 hrs.

2.7.6 Detector Controller Software

PJY: 27 hrs.

4.1.1 Cryostat and OIWFS Duplication – Project Management

A continuing task. JvH: 14 hrs.

4.2.1 Cryostat and OIWFS Duplication – Design and Supervision

A continuing task. GJ and others: 206 hrs.

4.2.2 Cryostat and OIWFS Duplication – Parts Fabrication

Workshop effort 444 hrs this period.

4.3.1 Control System – Design and Supervision

Prepare purchasing list and request quotes. MID: 16.5 hrs.

5.8.8.1 Test Cryostat Temperature Control – Design Control system

MDD: 14 hrs.

5.8.8.2 Test Cryostat Temperature Control – Wiring

WG: 95 hrs.

3.3 Documents Issued

No documents were issued during the reporting period:

Document ID	Rev	Date	Title

4 Schedule Progress

4.1 Updated Schedule

The current schedule is the schedule included in the “NIFS Revised Costing”. A schedule revised for the expected delivery dates of the detectors and the late start on cryostat and OIWFS duplication was developed. It also takes into account the proposed delayed CDR. This revised schedule was submitted during September 2000. The schedule will be revised again and the new schedule will be presented in the CDR documentation.

4.2 Project Statistics

20 people have contributed to the NIFS project during this period. They worked a total of 1342 hours, bringing the total for the project to 6383 hrs, which represents approximately 21.0 % of the total number of hours in the current project plan.

4.3 Milestones

Listed below are the milestones defined in the NIFS contract. No milestones were due during the reporting period.

Event	Date	Status
(1)Contract fully signed	August 2000	Completed
(2) Placement of order for vacuum jacket forging	August 2000	Completed
(3) AURA approval of Final FPRD and OCDD	5 December 2000	To be submitted with CDR documentation
(4) AURA approval of Detailed Design Documentation after CDR	January 2001
(5) Start of first Cryostat and OIWFS cooldown	14 May 2001
(6) Completion of Cryostat and OIWFS Duplication (As task is described in Conceptual Design Documentation)	4 October 2001
(7) Completion of Spectrograph Construction (As task is described in Conceptual Design Documentation)	22 March 2002
(8) Authorization to ship instrument given by AURA	19 July 2002
(9) Completion of all Work and Final Acceptance given by AURA	1 October 2002

5 Financial Progress

The exchange rate used is the rate applicable to a particular transaction, or the rate on the last day of the reporting period. On 1 December 2000 the rate was 0.528.

5.1 Income

No income was gained during the reporting period.

5.2 Outgoings

5.2.1 Labour

The NIFS account was charged for 1260 hrs of work from 30 October to 1 December 2000. This is the total number of hours (1342) minus the hours for the Project Scientist (82). The total charge is US$44,100 (A$83,523)

5.2.2 Other Costs

5.2.2.1 Expenditure

The following expenditure was incurred during the reporting period.

2.6.2.1 Detector Mount Board Design

Electronics Components US$ 96 A$ 181

5.8.9 Control System - Lakeshore temerature controller and sensors

US$ 7,621 A$14,434

4.6.1 NIRI Duplication – Consumables

Freight & customs US$ 200 A$ 378

5.3.7 Spectrograph Optical Fabrication – Field Slicer

Sheet metal material US$ 109 A$ 207

-------------- ------------

total US$ 8,026 A$15,200

5.2.2.2 Commitments

The ANU accounting system also includes ‘commitments’, where a purchase order has been raised, but goods or services have not yet been delivered, invoiced and paid. New commitments are listed here, but not included in the financial status report.

2.6.2.1 Detector Mount Board Design

Detector Sockets US$ 571 A$ 1,082

4.2.2.5 NIRI Duplication – Cryocooler assembly

Material –Copper US$ 1,431 A$ 2,710

4.2.2.24 NIRI Duplication – OIWFS Lenses

Janos US$29,153 A$55,214

4.2.2.26 NIRI Duplication – Miscellaneous Purchased Items

Titanium US$ 972 A$ 1,840

-------------- ------------

total US$32,038 A$60,677

5.3 Financial Status

Date	Description	Income (US$)	Income (A$)	Outgoings (US$)	Outgoings (A$)
29 Jul 00	Labour			37,940	64,524
01 Sep 00	Labour			48,125	83,696
01 Sep 00	Other Costs			1,607	2,773
29 Sep 00	Labour			44,205	82,626
29 Sep 00	Other Costs			7,748	14,483
27 Oct 00	Labour			35,525	68,056
27 Oct 00	Other Costs			12,014	23,015
01 Dec 00	Labour			44,100	83,523
01 Dec 00	Other Costs			8,026	15,200
27 Oct 00	Balance			239,291	437,896

6 Problem Areas

6.1 Technical Problems

The only technical problem impeding project progress is the unavailability of as-built information on NIRI and its control software and examples of manuals and plans.

6.2 Scheduling Problems

The purchase and delivery of items on the critical path of the project may be delayed because of the delayed execution of the NIFS contract and other delays caused by it.

6.3 Financial Problems

With the signing of the NIFS contract, the financial problems have been solved.

7 Action Items

The following Action Items are outstanding.

No.	Action	Who	Status	Due Date
1	ICD16 Parameter Definition Format. Clarification	RAN	Closed. PJY to contact Steve Wampfler
2	Revise NIFS schedule to reflect FPA delivery lead time	JvH	Closed Plan updated
3	Generate ordered list of "As Built" NIRI drawings	JvH	Closed List provided
4	Negotiate delivery schedule for As Built NIRI drawings with IfA	RAN
5	Determine status of NIRI manuals	RAN
6	Determine specifications and manufacturer of NIRI CaF2 window	RAN	Closed Information provided
7	Make tar archive of operational NIRI software	RAN	Closed
8	Determine status of IfA OIWFS fabrication	RAN
9	Send 7 cryo stepper motors to ANU	RAN	1 received
10	A flip-in acquisition mirror will be incorporated into the design	JvH	Closed. Documentation to be changed as required
11	Send examples of Commisioning and Verification Plans	RAN
12	Relay urgency of NIFS contract approval	RAN	Closed NIFS contract signed
13	Check impact of late OIWSF parts delivery by UH on NIFS schedule	JvH	Closed. Early May 2001 is latest delivery possible on the currently proposed plan.